# 🏨 Hotel Management & Booking System  
## Admin Analysis Document (SRS Admin Analysis)

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## 1. Introduction
This document analyzes the requirements from the SRS of the **Hotel Management & Booking Online (e-Hotel)** system, focusing entirely on the **Admin / Manager / Staff** section (excluding customers).  
The goal is to understand the administration, operation, and security functions of the system.

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# 2. Admin Functionality Analysis

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## 2.1 Setup Module (System Setup)

### 2.1.1 Setup Rooms (Room Management)
**User Roles:** Manager, Admin  

**Functions:**
- Add new room  
- Edit room information  
- Delete room *(only when room has no bookings)*  
- Upload room images  

**Room Information:**
- RoomID  
- Description  
- Type (VIP, DELUX, SUITE, …)  
- Size (Single, Double, …)  
- Price  
- Pictures  

**Rules:**
- Validate all data when adding/editing  
- Do not allow deletion of rooms that have bookings  

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### 2.1.2 Setup Services (Service Management)
**Roles:** Manager, Admin  

**Functions:**
- Add service  
- Edit  
- Delete service  

**Service Information:**
- Service ID  
- Service Name  
- Description  
- Unit (hour, portion, time, …)  
- Price  

**Rules:**  
- Validate all input data  

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### 2.1.3 Promotion Management
**Roles:** Manager, Admin  

**Functions:**
- Add promotion  
- Edit promotion  
- Delete promotion  
- Promotion can be applied by code or automatically in booking  

**Information:**
- ID  
- Name  
- Description  
- Value (percentage or fixed amount)  

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# 2.2 Operation Module (Hotel Operations)

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## 2.2.1 Booking Management
**Roles:** Staff, Manager, Admin  

**Functions:**
- Search booking by guest name, booking number, booking date  
- View booking details  
- View service bill  
- Process requests:
  - Cancel booking  
  - Checkout  

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## 2.2.2 Check-in
**Roles:** Staff, Manager  

**Check-in Process:**
- Guest presents Booking Number  
- Staff verifies booking information  
- Enter information for each guest in the room  
- Assign actual room number  
- Collect additional fees if there are children or extra persons  

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## 2.2.3 Use Services (Guest Service Registration)
**Roles:** Staff  

**Functions:**
- Register services for guests based on Room Number  
- Print ticket if requested  

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## 2.2.4 Check-out
**Roles:** Staff, Manager  

**Functions:**
- Calculate:
  - Room fee  
  - Service fee  
  - Other surcharges  
- Create invoice  
- Deduct deposit amount (booking value)  
- Guest pays remaining amount  

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# 2.3 Report Module

**Roles:** Manager, Admin  

**Functions:**
- Enter time range From → To  
- List all bookings within the time range  
- Calculate total revenue  
- Export reports:
  - Excel  
  - PDF  

**Report Content:**
- Booking ID  
- Customer Name  
- Room  
- Total Amount  
- Booking Date  
- Status  
- Revenue Summary  

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# 2.4 System Administration Module

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## 2.4.1 User Management
**Roles:** Admin  

**Functions:**
- Add user  
- Edit user  
- Delete user  
- View user detail  
- List all users  
- Assign role (Admin, Manager, Staff)  

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## 2.4.2 Security
**System Security Functions:**

### Defined Roles:
| Role | Permissions |
|------|-------|
| **Customer** | No login required |
| **Staff (Sale)** | Access Operation Module |
| **Manager** | Access Setup Module |
| **Admin** | Full access, including User & Security |

### Security Rules:
- Staff & admin must login  
- Operation permissions depend on role  
- Session timeout after 30 minutes of inactivity  

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# 3. Summary from Admin Perspective

| Module | Admin Permissions | Content |
|--------|-------------|----------|
| Room Setup | Full | CRUD rooms |
| Service Setup | Full | CRUD services |
| Promotion Setup | Full | CRUD promotions |
| Booking Management | Full | View, approve, cancel bookings |
| Check-in / Check-out | Full | Operations management |
| Service Usage | Full | Service logging |
| Reports | Full | Statistics, export files |
| User Management | Full | Staff management |
| Security | Full | Roles, permissions |

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# 4. Conclusion
The above analysis helps identify all the functions that need to be implemented for **Admin / Manager / Staff** in the hotel management system.  
This document can be used to build the database, API, UI/UX, and system permissions.